Deposits, Payments, Bookings and Terms and Conditions for Event Organisers.
Terms and Conditions
Thank you for coordinating an event with The Common Press! We're thrilled about our collaboration and the opportunity to bring your vision to life. Hosting an event or session at The Common Press is always a joy for both attendees and organisers. The safety and security of our staff and customers are our top priorities, and by hosting an event with us, you agree to the following terms, conditions, and cancellation policy.
By hosting an event, session, workshop, or movement class at The Common Press, you agree to the following terms and conditions:
Organiser Responsibilities
In advance of my event, I agree and confirm:
-
I will arrive at least 1 hour (recommended) or no later than 30 minutes before my event start times to do any setup required.
-
I understand it is my responsibility to provide the number of guests attending the event at least 48 hours in advance and provide any tech or setup requirements no later than 72 hours before my event. If I fail to provide relevant information or details in advance I understand that whilst staff will try to accommodate changes, it is not guaranteed that changes will be made on the day.
-
I understand that running my event on the day is my responsibility and staff members are only able to assist with book sales, providing beverages, and assisting with basic tech support as I understand they are not sound technicians. For live music events, parties, cabaret, and any event with performers, I will pay for a sound technician (agreed by staff) or have people available to support the night.
-
I am responsible for checking and welcoming my guests as well as starting and ending my event or session on time unless i have paid for additional staff support.
-
Myself and all other external organisers associated with my event will treat both the staff and customers of The Common Press with respect and courtesy.
-
Myself and all other external organizers associated with my event will treat the premises with appropriate care and will not damage the premises or its equipment. Any necessary tech support will be provided by a member of the staff.
-
I will pay the agreed deposit, hire fee + VAT at least 14 days before my event or session unless a prior agreement has been made with the management team. If you require a longer payment date, please inform us.
Prohibited Items
I understand that the following items are prohibited throughout The Common Press, and I will not bring them onto the site:
-
Open flames, candles, and incense sticks.
-
Fog machines, misters, or any equipment with the potential to trigger standard fire alarms.
-
Recreational drugs.
-
Blades and other items that could be used as offensive weapons.
-
Alcohol unless agreed upon by prior arrangement with the management.
Equipment and Liability
I guarantee that any electrical equipment brought onto the premises is safe to use, and The Common Press will not be held liable for unsafe equipment. I understand that if the terms of this agreement are broken, my event may be canceled, and event organizers asked to leave. I will still be required to pay any agreed hire fees or similar. I also understand that I may be liable for the cost of repairs if any damages occur as a result of my event.
Cleanliness / Tidying up
As the organiser, I agree not to leave the premises in an unclean or untidy condition. I will remove all items I have brought onto the premises and dispose of any rubbish in the bins provided. The Common Press accepts no responsibility for any property left on-site or unattended.
I understand that if any part of the premises is left in an unacceptable condition, this will be documented, and a cleaning charge of at least £100 may be applied.
Safety
My guests and I will pay attention to any communication from staff during my event and will respond appropriately. In the unlikely event of an emergency, my guests and I will follow staff instructions and evacuate the premises according to their directions.
Time Management
I understand that events are booked in allocated hourly slots, and if my event overruns, this can impact other customers. If I anticipate my event will overrun, I will find a member of staff and check whether this can be accommodated. If I fail to do this, The Common Press will charge a late fee of 1.5x the hourly rate for each hour my event runs over. I further understand that The Common Press will close at the time agreed unless otherwise stated, and if my event goes past the time agreed, The Common Press will add a non-negotiable fee of £20 for every 10 minutes added to my booking.
Marketing and Media Use
I understand that it is my responsibility to provide The Common Press with any event posters, promotional materials, and ticket links as soon as possible, and no later than 14 days before my event, to support social media promotion.
I acknowledge that I am responsible for marketing my event. I will tag/collab with The Common Press' relevant social media channels in promotional posts to enable reposts where appropriate. I understand that the promotion of my event on The Common Press' social media channels, including the main grid, is at the sole discretion of The Common Press and cannot be guaranteed.
If I use The Common Press logo on any promotional materials, I agree to use only the official logo provided by The Common Press. The logo must not be altered, distorted, recoloured, or used in a way that suggests endorsement, sponsorship, or partnership beyond the agreed venue hire unless prior written permission has been obtained from The Common Press. The Common Press logo, branding, name, and likeness may only be used to promote an event taking place at The Common Press and must not be used in connection with events held at any other venue or for any other purpose without prior written consent.
I acknowledge that The Common Press may photograph or film my event for promotional, marketing, and archival purposes. These images and videos may be used across The Common Press website, social media channels, newsletters, and other promotional materials. If I do not consent to photography or filming, I will notify The Common Press in writing before the event. I will also inform The Common Press team in advance if any guests do not wish to be photographed or filmed so that reasonable efforts can be made to accommodate their request.
Ethical Partnership & Shared Values Policy
The Common Press is committed to building respectful, transparent, and mutually supportive relationships with all partners, collaborators, and guests. We believe that successful events are built on trust, clear communication, shared accountability, and aligned values.
In light of the ongoing situation in Palestine, which the United Nations has described as a genocide, we want to ensure that our values are aligned with those of the individuals and organisations we work with. Our intention is to ensure that our partnerships reflect a shared commitment to anti-apartheid, anti- colonialism, anti-Zionism, anti-fascism, justice, and liberation.
As part of this commitment, we ask all partners, organisers, and collaborators to uphold the following principles when working with us. T
Respect
Treat all team members, guests, collaborators, and allies with dignity and respect. We are committed to creating an inclusive environment that welcomes people of all identities, backgrounds, experiences, and allies who actively support our values.
Integrity and Transparency
Communicate openly, honestly, and promptly regarding event plans, expectations, and any changes that may arise.
Sustainability and Responsibility
Work with us to minimise environmental impact, support ethical practices where possible, and care for the venue and surrounding local community.
Collaboration and Accountability
Approach challenges cooperatively and take responsibility for decisions, actions, and the appropriate use of the venue.
Wellbeing and Safety
Help maintain a safe, welcoming, and healthy environment by complying with all relevant health, safety, and safeguarding requirements.
By proceeding with a booking at The Common Press, you acknowledge that you have read and understood these values and agree to conduct your event in a manner that respects and supports them.
Working Together at External Events and Stalls
Where The Common Press is invited to participate in an external event, market, festival, or community stall, we ask organisers to work collaboratively with us to ensure the best possible experience for everyone involved.
Organisers should provide all relevant event information, including set up and pack down times, venue access, parking or loading arrangements, health and safety requirements, and any deadlines for promotional materials in good time. Where applicable, organisers should also provide adequate space, agreed facilities, and any agreed equipment required for The Common Press to operate successfully.
The Common Press reserves the right to determine the books, merchandise, resources, and promotional materials displayed at our stall. Any themes, topics, or key areas of focus for the event should be communicated to us in advance so that we can curate materials that align with the event’s purpose and audience. We ask that our branding, messaging, and materials are respected and are not altered, removed, or used without prior written permission.
Where The Common Press is attending as a partner or community organisation, we ask that our participation is acknowledged in promotional materials where appropriate and that any agreed benefits, such as complimentary tickets, staff passes, or allocated space, are honoured.
Cancellation and Rescheduling Policies
The Common Press reserves the right to cancel a booking or apply additional charges where agreements have been breached, losses have been incurred, damage has occurred, or additional labour has been required.
I acknowledge that if I cancel my event within 14 days of the scheduled date, I will not be entitled to a refund. However, I may reschedule the event to an alternative date within six months, subject to availability. If I choose not to reschedule, I understand that the venue hire fee will remain payable.
The Common Press reserve the right to withdraw from or cancel an event at anytime should organisers or partners fail to align with our shared values, ethical principles or if the collaboration agreement has not been fulfilled.
I confirm that I have read and understood all of the terms and conditions above. By booking an event or session at The Common Press, I agree to be bound by these terms and conditions.